to adopt the meeting minutes from March 18, 2025.
Representative Carra moved to adopt the meeting minutes from March 18, 2025. There being no objection, the motion prevailed with unanimous consent. Chair DeBoyer offered the following proposed committee rules: Rule 1.0 — Open Meetings Act / Public Comment At the discretion of the committee chair, a member of the public may address the committee regarding business before the committee. The committee may accept written testimony in lieu of oral testimony. Rule 2.0 — Confidential Information Members of the committee and staff may receive access to confidential information pertaining to matters before the committee. Such confidential information may include sensitive, and/or proprietary data, material, or information in any format, tangible or intangible. Members and staff authorized to access confidential information shall maintain the confidentiality of that information unless otherwise directed by the Chair. Members and staff shall not disclose or permit access to any confidential information to any third party, in any manner whatsoever, except as with the prior authorization by the Chair or Speaker of the House. Notwithstanding any of the foregoing, the Chair, the Speaker of the House, and the Office of Legal Counsel are authorized to access all confidential information pertaining to the Committee and may share and disclose confidential information among themselves, and other specific designees authorized by the Chair or Speaker of the House. Rule 3.0 — Issuance of Subpoenas   (a) Generally. The Oversight Committee may issue subpoenas in accordance with House Rule 36. Subcommittees may not issue subpoenas. (b) Procedure. Subpoenas may issue upon the motion of the Chair or a Subcommittee Chair and an affirmative vote of a majority of the Committee members. When moving to issue a subpoena, the movant must provide all of the following to the Committee: (1) the reason the information or testimony being sought is necessary to the work of the Committee or relevant Subcommittee; (2) any previous efforts made to obtain the information or testimony being sought without the issuance of a subpoena; (3) the party to be subpoenaed, including but not limited to any of the following descriptors: (a) a specific individual to be subpoenaed; (b) a records custodian of an entity or state department; (c) relevant officers, employees, or agents of an entity or state department; or (d) a specific entity or state department. (4) a general description of the documents or other things to be produced, if any; (5) whether the party is to appear for a deposition, Committee or Subcommittee hearing, or other testimony. Rule 4.0 — Deposition Authority (a) Generally. The Chair of the Committee, upon consultation with the Majority Vice Chair and the Minority Vice Chair of the Committee, may order the taking of depositions, under oath and pursuant to notice or subpoena. Chairs of Subcommittees may not order the taking of depositions. (b) Notices. Notices or subpoenas for the taking of depositions shall specify the date, time, and place of examination. Depositions may continue from day to day. (c) Oaths. Depositions shall be taken under oath administered by a member or a person otherwise authorized to administer oaths. (d) Consultation. Consultation with the Majority Vice Chair and the Minority Vice Chair of the Committee means three business day’s notice, and a copy of a proposed deposition notice or subpoena, as applicable, before any deposition is taken. (e) Attendance. Witnesses may be accompanied at a deposition by an attorney to advise them of their rights. No one may be present at depositions except members authorized by the Chair of the Committee, House staff designated by the Chair of the Committee, an official reporter, the witness, and the witness’s attorney. Other persons, including government agency personnel, may not attend. (f) Who May Question. A deposition shall be conducted by counsel designated by the Chair of the Committee upon consultation with the Minority Vice Chair. The Chair shall designate one attorney from the majority’s office of legal counsel and one attorney from the minority’s office of legal counsel. (g) Order of Questions. Questions in the deposition shall be propounded in rounds, alternating between the majority and minority. A single round shall not exceed 60 minutes per side, unless the counsel conducting the deposition agree to a different length of questioning. In each round, the counsel from the majority’s office of legal counsel shall ask questions first, followed by counsel from the minority’s office of legal counsel. (h) Objections. Any objection made during a deposition must be stated concisely and in a non- argumentative and non-suggestive manner. The witness may refuse to answer a question only to preserve a privilege. When the witness has refused to answer a question to preserve a privilege, counsel may (i) proceed with the deposition, or (ii) either at that time or at a subsequent time, seek a ruling from the Chair. If the Chair of the Committee overrules any such objection during the deposition, the witness shall be ordered to answer. If following the deposition’s recess, the Chair of the Committee overrules any such objection and thereby orders a witness to answer any question to which a privilege objection was lodged, such ruling shall be filed with the clerk of the Committee and shall be provided to the members and the witness no less than three days before the reconvened deposition. A deponent who refuses to answer a question after being directed by the Chair in writing, or orally during the proceeding as reflected in the record, may be subject to sanction by the House of Representatives. (i) Record of Testimony. The Chair of the Committee shall ensure that the testimony is either transcribed or electronically recorded or both. If a witness’s testimony is transcribed, the witness or the witness’s counsel shall be afforded an opportunity to review a copy. No later than five days after the witness has been notified of the opportunity to review the transcript, the witness may submit suggested changes to the Chair of the Committee. Committee staff may make any typographical and technical changes. Substantive changes, modifications, clarifications, or amendments to the deposition transcript submitted by the witness must be accompanied by a letter signed by the witness requesting the changes and a statement of the witness’s reasons for each proposed change. Any substantive changes, modifications, clarifications, or amendments shall be included as an appendix to the transcript conditioned upon the witness signing the transcript. (j) Transcription Requirements. The individual administering the oath, if other than a member, shall certify on the transcript that the witness was duly sworn. The transcriber shall certify that the transcript is a true record of the testimony, and the transcript shall be filed, together with any electronic recording, with the clerk of the Committee. The Chair of the Committee, the Majority Vice Chair and the Minority Vice Chair shall be provided with a copy of the transcripts of the deposition at the same time. (k) Release. The Chair of the Committee, the Majority Vice Chair and the Minority Vice Chair of the Committee shall consult in advance regarding the release of deposition testimony, transcripts, or recordings, and portions thereof. Following such consultation, the Chair has discretion to release the testimony, transcripts, or recordings. (l) Provision of Rules to Witnesses. A witness shall not be required to testify unless the witness has been provided with a copy of the Committee’s rules. Rule 5.0 — Witness and Privilege Procedure (a) Witness Disclosures. Witnesses appearing at a hearing of the Committee or a subcommittee in a non-governmental capacity shall provide a disclosure of the amount and source (by agency and program) of each state grant (or subgrant thereof) or contract (or subcontract thereof), as well as the amount and source of payments or contracts originating from foreign governments, insofar as they relate to the subject matter of the hearing, received during the current calendar year or either of the two previous calendar years, by the witness or by an entity represented by the witness. (b) Representation by Counsel. When representing a witness or entity before the Committee or a subcommittee in response to a request or subpoena from the Committee, or in connection with testimony before the Committee or a subcommittee, counsel for the witness or entity must promptly submit to the Committee a notice of appearance specifying the following: (1) counsel’s name, firm or organization, bar membership, and contact information including email; and (2) each client or entity represented by the counsel in connection with the proceeding. (c) Privileges. The Chair of the Committee has the authority to rule on assertions of privilege. (1) For the Chair to consider assertions of privilege over testimony or statements, witnesses or entities must clearly state the specific privilege being asserted and the reason for the assertion on or before the scheduled date of testimony or appearance, or upon a demand from the Chair of the Committee that provides for a subsequent due date. (2) For the Chair to consider an assertion of privilege over a document, on or before the scheduled date of testimony or appearance, or upon a demand from the Chair of the Committee that provides for a subsequent due date, the assertion must be set forth in a privilege log that includes the following information for each document for which a privilege is asserted: (a) every privilege asserted; (b) the type of document; (c) the general subject matter; (d) the date, author, addressee, and any other recipients; (e) the relationship of the author and addressee to each other; and (f) the basis for the privilege asserted. (3) The only assertions of executive privilege that the Chair of the Committee will consider are those made in writing by an executive branch official authorized to assert the privilege. (4) The Chair of the Committee may waive or modify any of the requirements of this rule in order to facilitate cooperation. The committee discussed the proposed committee rules. At 9:31 AM, the Chair laid the committee at ease. At 9:32 AM, the Chair called the committee back to order. The committee continued to discuss the proposed committee rules.