Script-free record · Release 2026-07-28.3
General Government
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meeting
What the collected record shows
The source classifies this meeting as held. Proceeding quorum is quorum confirmed; that is not an individual attendance finding.
- Meeting date
- 2021-02-10
- Scheduled start
- 2021-02-10 15:00:00.000000
- Documented start
- 2021-02-10 15:00:00.000000
- Documented end
- 2021-02-10 15:43:00.000000
- Location
- the 1100 Room of the Binsfeld Office Building
- Official minutes
- Open official source ↗
A roster, minutes attendance list, named vote, and proceeding-level quorum result are different kinds of evidence. Related rows retain their source scope.
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- Actual end
- 2021-02-10 15:43:00.000000
- Actual start
- 2021-02-10 15:00:00.000000
- Chamber
- senate
- Committee id
- committee-339
- Committee name
- General Government
- Evidence text
- **DRAFT** COMMITTEE MEETING MINUTES February 10, 2021 A meeting of the Senate Appropriations Subcommittee on General Government was scheduled for Wednesday, February 10, 2021, at 3:00 p.m., in the 1100 Room of the Binsfeld Office Building. The Chair called the meeting to order at 3:00 p.m. He instructed the Clerk to call the roll. At that time, the following members were present: Chair Victory, Sens. Bumstead, and MacDonald. A quorum was present. Minutes from the March 11, 2020, and November 12, 2021 subcommittee meetings were approved without objection. Senator Irwin arrived. The Chair invited the following individuals to present testimony regarding the Office of the Auditor General (OAG)'s COVID-19 Expenditures report dated January 2021: Steve Kochay, Audit Manager, OAG Nanci Svarc, Assistant Auditor General, OAG Mr. Kochay and Ms. Svarc spoke on the findings of the Auditor General, which included two reportable conditions. Procurement cards intended to be used by a single individual were used by multiple individuals. OAG recommended that OAG strengthen its policies and procedures to protect against fraud and loss related to vendor payments. The testifiers presented the report's findings to the subcommittee and explained circumstances the OAG believes led to some financial losses and procurement card misuse while recognizing the special circumstances of the pandemic and its effects on the market for personal protection equipment (PPE). The OAG noted that a $4.9 million loss was prevented by the action of the financial institution. The OAG made recommendations to improve continued operations at the Department of Technology, Management, and Budget (DTMB). Senator Victory inquired about what controls the DTMB was lacking to verify the receipt of PPE when making purchases. Mr. Kochay responded that the urgency and need for making the purchases made it difficult to use SIGMA, which would have reduced risk, and certain vendors required partial or full payment. Given the volume of activity, the normal system for procurement purchasing was overwhelmed. Senator Bumstead asked whether the state has received all the goods purchased with procurement cards and if there were receipts available. Page 1 of 2 Mr. Kochay pointed to the report's finding that the OAG could not confirm that all goods were delivered and received for four transactions. Senator Victory thanked the Office of the Auditor General for their work and invited the Department of Technology, Management, and Budget to respond to the report's findings. The Chair invited the following individuals to present testimony regarding the Office of the Auditor General (OAG)'s COVID-19 Expenditures report dated January 2021: Brom Stibitz, Director, DTMB Jim Colangelo, Chief Procurement Officer, DTMB Jared Ambrosier, Director of Enterprise Sourcing, DTMB Brom Stibitz, Director, DTMB discussed the work of DTMB staff and the unusual and special circumstances created by the pandemic which resulted in unique challenges to DTMB's usual policies and procedures. Jim Colangelo, Chief Procurement Officer, DTMB, testified regarding the challenges the Department faced when trying to procure PPE at the beginning of the pandemic. He noted the unprecedented nature of the emergency and the difficulties of a broken supply chain, exhausted backup supplies, and a profusion of counterfeit goods. He also noted that the state was competing with other countries to procure goods. Jared Ambrosier, Director of Enterprise Sourcing, DTMB, testified about the normal emergency procurement procedures at DTMB. He stated that the 2nd largest event requiring procurement involved roughly over 100 requests, while the COVID-19 emergency resulted in more than 10,000 requests. Mr. Ambrosier testified regarding the DTMB's establishment of a COVID triage team of 10 professionals dedicated to securing and testing PPE and supplies and services. DTMB stated that they disagreed with Finding 1 in the OAG report, stating that the environment did not allow for the Department to follow typical processes and could not rely on established cardholders. The Department determined that group keycards would result in less risk and created a total six group keycards. Two of these were effectively not used after a short period of time. The cards were used for PPE and testing supplies and sent to hospital locations or delivered to a central warehouse or alternative care facility. Each card was reviewed daily by the cardholder, supervisor, and keycard administrator. Shared cards were closed or effectively disabled by mid-July 2020. The Department stated that receipts were available and had been provided on all transactions. DTMB stated agreement with Finding 2 of the Auditor General's report. While extensive emergency planning procedures were in place, the state did not have plans for an event on the scale of the pandemic, although the Department had previously identified a pandemic emergency as a gap in its emergency planning and had a practice planned for the summer of 2020. The Department admitted that there were not warehouses and staff in place. Senator Victory congratulated the Department on their efforts. He called attention to Page 7 of the OAG report which found no evidence of fraud or abuse and asked about losses incurred. The Department responded that the State did incur a loss of $25,000 but a total loss of $4.9 million was prevented. There being no further business before the committee, the Chair made a motion, supported by Sen. Bumstead, to adjourn the committee at 3:43 p.m. Without objection, the committee was adjourned.. Page 2 of 2
- Location
- the 1100 Room of the Binsfeld Office Building
- Media count
- 1
- Meeting date
- 2021-02-10
- Meeting id
- meeting-4967
- Meeting state
- held
- Minutes url
- Open official source ↗
- Quorum state
- quorum confirmed
- Scheduled start
- 2021-02-10 15:00:00.000000
- Session name
- 2021-2022
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Michigan Legislative Activity and Evidence Dataset, release 2026-07-28.3, “General Government,” /meetings/meeting-4967.
/api/v1/meetings/meeting-4967